Pensacola Mobile Notary LLC – Mobile Notary & Signing Services

Effective Date: 3/28/2025

By scheduling or using our services, you agree to the following terms and conditions. These Terms of Service apply to all clients and contracted notaries.

1. Services Provided

Pensacola Mobile Notary LLC is a Florida-based limited liability company offering mobile notary and signing services across Escambia, Santa Rosa, and Okaloosa counties. We provide in-person general notarizations and contract with qualified mobile notaries to complete signings on behalf of our clients. Most appointments are direct-to-client and come via referral or repeat business. No third-party scheduling platforms are used.

2. Service Fees

Pensacola Mobile Notary LLC operates as a signing service. Fees are based on the type of service provided, which may include scheduling, coordination, travel, printing, courier services, and notarial acts. These fees are not limited to the statutory maximums outlined in Florida law, as they reflect the full scope of services rendered.

A summary of our current pricing is available at:

https://www.pensacola-mobile-notary.com/fees

By using our service, you agree to the listed service fees at the time of booking. If you have any questions about pricing before your appointment, please contact us directly.

3. Payment Terms

- Clients must pay upfront via:

  • Credit card (processed securely over the phone)
  • Venmo
  • PayPal

- No-show clients will be charged the full fee, as travel and appointment time are reserved specifically for you.

- Late Payments: A $15 late fee is assessed for invoices not paid by the due date. This fee will accrue every 30 days (at 30, 60, 90 days), and accounts more than 120 days past due may be referred to our legal counsel for collection.

- Notaries contracted for signings will be paid by check by the end of the month, upon receipt of a proper invoice.

4. Cancellations & Rescheduling

All sales are final. Cancellations must be made with at least 24 hours’ notice to avoid being charged. Cancellations made with less than 24 hours' notice may be subject to full or partial charges. Appointments canceled on-site due to lack of proper ID or incomplete documents are also non-refundable.

5. Identification Requirement

All signers must present valid, unexpired, government-issued photo identification. Services will not be rendered without proper ID, and the visit may be considered a no-show.

6. Delegation of Services

To ensure timely and accessible service, we may delegate appointments to other qualified mobile notaries. All notaries are vetted, background checked and operate under our standards of professionalism, confidentiality, and compliance with Florida law.

7. Website Data & Third-Party Services

Pensacola Mobile Notary LLC may use services such as Google Analytics, Google Ads, Wix, PayPal, and Acuity Scheduling. By using our website, you consent to the collection and use of data through these third-party platforms. Details are outlined in our Privacy Policy.

8. Privacy Policy

We respect your privacy. During appointments notaries may note personal information in a Journal as recommended by the DOS. Notaries are responsible for the safe keeping of such information. Our full Privacy Policy is included below and details what data we collect, how it’s used, your rights regarding cookies and tracking tools, and how we protect your information.

8.1 Website Privacy Policy:

We value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard the data generated when you visit and interact with our website, which includes the use of Google Analytics. By using our website, you agree to the terms and practices described in this policy.

1. Information Collection:

1.1. Data Collected: When you visit our website, we may collect certain information to provide and improve our services. This information may include:

• Usage data: We gather data about your interactions with our website, such as the pages you visit, actions you take, and time spent on each page.

• Device and browser information: We collect data about the device and browser you use to access our website, including IP address, operating system, browser type, and version.

• Referral information: We may receive information about the website that referred you to our website.

1.2. Cookies and Similar Technologies: We use cookies and similar technologies to collect and store information when you visit our website. These technologies help us analyze user behavior and enhance your browsing experience. Google Analytics, in particular, uses cookies to collect data about your interactions with our website.

1. Use of Collected Information:

2.1. We use the information collected through Google Analytics to:

• Analyze website traffic and user behavior to understand how our website is being used and make improvements accordingly.

• Track the effectiveness of our marketing and advertising campaigns.

• Generate reports and statistics on website performance and user engagement.

• Enhance your experience on our website by personalizing content and recommendations based on your preferences and interests.

1. Data Sharing and Disclosure:

3.1. We do not sell, trade, or otherwise transfer your personally identifiable information to third parties without your consent, except as described in this Privacy Policy.

3.2. We may share the collected information with trusted third-party service providers who assist us in operating our website and analyzing user behavior. These service providers are obligated to maintain the confidentiality and security of your information and are prohibited from using it for any other purpose.

3.3. We may disclose your information when required by law or in response to a valid legal request.

1. Data Retention:

4.1. We retain the collected information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

1. Your Choices:

5.1. You have the right to opt-out of Google Analytics' data collection and processing by adjusting your browser settings or using Google's browser add-on to disable Google Analytics.

5.2. You can also choose to disable or delete cookies in your browser settings, but please note that this may affect your experience on our website.

1. Security:

6.1. We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or electronic storage is 100% secure, and we cannot guarantee absolute security.

1. Links to Third-Party Websites:

7.1. Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites. We encourage you to review the privacy policies of those websites before providing any personal information.

1. Children's Privacy:

8.1. Our website is not intended for children under the age of 13. We do not knowingly collect personal information from children under the age of 13. If we become aware that we have collected personal information from a child under the age of 13, we will take steps to delete it.

​

Delegating Notary Services:

In our commitment to delivering efficient and accessible notary services, we may delegate specific tasks to other mobile notaries. This delegation could encompass responsibilities such as handling notarization appointments, and related services. By availing yourself of our mobile notary services, you acknowledge and consent to the potential delegation of tasks to other qualified and authorized mobile notaries. Rest assured that every notary engaged on our behalf is thoroughly vetted, ensuring the highest standards of professionalism and confidentiality in accordance with industry norms and legal requirements.

9. Governing Law & Jurisdiction

These Terms of Service shall be governed by the laws of the State of Florida. However, venue and jurisdiction for any legal proceedings shall lie in the courts located in Amherst County, Virginia, where the business owner resides.

10. Dispute Resolution

While we aim to resolve all issues amicably, any dispute related to these terms or services may be submitted to arbitration in Amherst County, Virginia, or as mutually agreed upon. You waive the right to litigate in Florida courts unless required by law.

11. Revisions

We reserve the right to modify these Terms of Service at any time. Updates will be posted to our website, and continued use of our services constitutes agreement to the revised terms.